Owner Operators / Construction Clients

Online software for bringing your whole portfolio together.

Standardise project management, align your organisation, collaborate with your project partners, and achieve complete portfolio integration and oversight with Keepsite.

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For many professionals overseeing a diverse portfolio of projects, there is no access to real-time information for decision making or to learn systematically over time, and reporting is manual and tedious. Project management is not effectively standardised. There is high dependence on contractor systems. The associated administration and lack of data ownership prevents owner operators from improving project and portfolio performance, and delivering maximum value for money.

Owner Operator Project and Portfolio Management (PPM)

Manage each project and the whole portfolio in one place

Deploy your project teams to manage all projects and act on project information at any level of the business, across teams within your organisation. Keepsite breaks down silo's so you can directly support colleagues and project teams.

Owner Operator Project and Portfolio Reporting (PPR)

Timely and accurate reporting to stakeholders across your organisation

Deploy your project teams, understand progress, and report to key internal stakeholders. Keepsite enables real-time visibility and periodic reporting, so at any time you can see how you're executing against the plan and understand progress toward your objectives.

Owner Operator Project and Portfolio Analytics (PPA)

Analyse, learn, improve and increase value for money

Keepsite is unique in its ability to aggregate data across projects, over time, enabling you to analyse project performance. Keepsite destroys the project silo'ing that prevented learning over time and will help you drive operational improvements and deliver ever better projects.

Developing, sharing, and keeping track of project information across projects, programmes, even departments and business units is tough. Keepsite makes the process easier for project professionals so that the right project information is in the right hands when its needed, at every project stage.

System Features

Keepsite's system features underpin all workflow tools, creating an integrated project and portfolio management platform for for the whole construction and international development supply chain.

System of record

Accurate current and historical workflow information.

Dashboards

A visual way to identify and understand risk before it's too late.

System of Intelligence

Deploy portfolio data to transform your business.

Task Management

See what needs your attention and prioritise your work

Role-based access control

100% certainty about who can see and do what.

Notifications

We'll keep you informed on your own terms.

Enterprise-stack federation

Connect your application software for seamless business management.

Data Ownership

Own your data and transaction history, no matter what.

Cross-platform

Access your projects in the office or on the go.

Stages and Status

Stage and status management and reporting.

Integrated PPM

Run your whole business, not just individual projects.

Collaboration

Collaboration and communication between the field and office made easy.

Lessons Learned Analysis

Review, analyse, learn, improve

Analysing lessons across the business will help you prioritise leaning and prevent the same mistakes being made again.

Lessons Learned Reporting

Assess, understand, report

With lessons coming in across your projects, you need to assess and understand causes and applicability so you can do something about it.

Lessons Learned Management

Capture, prioritise, action

Capture lessons learned in the office or field. Keepsite's approach enables everyone across the team to contribute to leaning.

Issue Analysis

Review, Analyse, Learn, Improve

Every new issue presents a learning opportunity. Study root causes across the portfolio and improve performance.

Issue Reporting

Assess, Understand, Report

Assess open issues, understand and advise key stakeholders on their status and impact.

Issue Management

Capture, prioritise, action

Capture issues as and when they arise offsite or in the field.

Owner Operator Project and Portfolio Analytics (PPA)

Analyse, learn, improve and increase value for money

Keepsite is unique in its ability to aggregate data across projects, over time, enabling you to analyse project performance. Keepsite destroys the project silo'ing that prevented learning over time and will help you drive operational improvements and deliver ever better projects.

Owner Operator Project and Portfolio Management (PPM)

Manage each project and the whole portfolio in one place

Deploy your project teams to manage all projects and act on project information at any level of the business, across teams within your organisation. Keepsite breaks down silo's so you can directly support colleagues and project teams.

Owner Operator Project and Portfolio Reporting (PPR)

Timely and accurate reporting to stakeholders across your organisation

Deploy your project teams, understand progress, and report to key internal stakeholders. Keepsite enables real-time visibility and periodic reporting, so at any time you can see how you're executing against the plan and understand progress toward your objectives.

Project and Portfolio Analytics (PPA)

Analyse, learn, improve, grow

Keepsite is unique in its ability to aggregate data across projects, over time, enabling you to analyse project performance. Keepsite destroys the project silo'ing that prevented learning over time and will help you drive operational improvements and deliver ever better projects for your clients.

Project and Portfolio Reporting (PPR)

Timely and accurate internal and client reporting

Deploy your project teams, understand progress, and report internally and to your clients. Keepsite enables real-time visibility and periodic reporting, so at any time you can see how you're executing against plan, and understand progress toward your objectives.

Project and Portfolio Management (PPM)

Manage each project and the whole portfolio in one place

Keepsite enables you to deploy your project teams to manage each project and provides the ability to see and act on project information at any level of the business. It breaks down silo's so you can directly support your project teams in the field.

Integrated PPM

Run your whole business, not just individual projects.

Project management software helps you manage each project but if you're trying to run a business across multiple projects, you need a system to integrate your project operations and data so you can see it and manage it centrally. That's a core feature of the Keepsite PPM system.

Stages and Status

Stage and status management and reporting.

Your forward-order book and existing projects are all at different stages. You can configure Keepsite to manage stages and status across your portfolio and on each specific project, and manage and report on a stage or status basis, which helps you and your project teams.

Cross-platform

Access your projects in the office or on the go.

It's a given that key workflows need to be available via mobile device. For may of Keepsite's customers, operating beyond the network, offline functionality is also a must have feature. Offline sync for critical functionality is part of our application architecture.

Data Ownership

Own your data and transaction history, no matter what.

With some systems you can get locked out of the project collaboration system. Not with Keepsite. With Keepsite, if you've been involved in a project you own your information, which includes what you've contributed and whats been shared with you. That's fundamental.

Enterprise-stack federation

Connect your application software for seamless business management.

Keepsite helps you federate your enterprise, whether you're have two or dozens of business units spanning the globe. Simply link up the org structure within Keepsite and the information will flow. You can also connect your other systems via API.

Notifications

We'll keep you informed on your own terms.

Figuring out what needs your attention is time consuming and frustrating. Keepsite is helpful. It identifies what requires your attention and lets you decide how you want to be told - within the app, as events occur, or via a pre-scheduled digest.

Role-based access control

100% certainty about who can see and do what.

Your productivity demands a system that can accommodate private commercially sensitive information as well as collaborative shared project information. With Keepsite managing access and visibility across private and shared environments is simple and reliable.

Task Management

See what needs your attention and prioritise your work

Automated (from workflow tools) and manually created tasks fly at you from every angle, every day. Keepsite makes it easy to see whats coming at you, add your own tasks, prioritise your attention and effort, and stay on top of things, each and every day.

System of Intelligence

Deploy portfolio data to transform your business.

Aggregated cross-project and accumulated historical data enables deep insights in to project and portfolio performance. You'll use these insights to gain trust, deliver projects more predictably, and build trust across your supply chain.

Contract management

Baselines and progress tracking

Its not enough to just have a schedule. You need to have one schedule for the whole project, but know what version of it is relevant for each contract in place. Keeping track of schedule change, and change against baseline for contract administration is easy with Keepsite.

Integrated project and portfolio scheduling

Integrated, portfolio-wide visibility

Run each project schedule and collaborate with your project teams, track progress, and get the job done. You can also view your schedules in portfolio view, to see how things are progressing across the entire business.

Gantt chart and critical path

Plan activities, sequencing, and nail the critical path

Setting up projects, durations, dependencies, and analysing your critical path in essential and easily done with Keepsite's integrated project and portfolio scheduling tool.

Document Control

Revision, status, and circulation control

Easily manage revisions of each design or package and their status, ensuring less confusion, more accurate and timely information, and less rework.

Common data environment

Common data environment

Keepsite is a permissioned, structured, coordinated, and easy to use CDE, simple and powerful enough for any projects.

Submit, review, approve

Schedule and share submittals

Populate your submittal log and schedule your submittals for uploading and sharing with the project team, for whatever purpose intended.

Structured risk management

Simple, structured, inclusive

Keepsite ensures risk is managed consistently across your projects in line with your risk management strategy. It's simple and inclusive, so everyone can contribute to identification of risk and its management. You can finally utilise the power of your project teams collective intelligence.

The power of better data

Better data, better decisions

With Keepsite your risk data is not locked up in project silos. It's accumulate and aggregated over time, with each new project. This enables you to analyse trends and ensure each new project is even better than the last.

Dashboards

A visual way to identify and understand risk before it's too late.

Our visual member, project, and portfolio dashboards enable you to quickly understand what is most important across your projects and business units at any time, providing you with the information you need and ability to intervene to maintain project performance.

System of record

Accurate current and historical workflow information.

Keepsite provides access to and a record of all information and workflow activity across project stages, consistent with the role-based access control system, meaning it's a definitive source of the current state of play, and an accurate record for auditing purposes.

Collaboration

Collaboration and communication between the field and office made easy.

Keepsite connects all project team members between the field and office, and across your whole supply chain, from site operatives through the executive team. This ability to collaborate reduces friction and errors and promotes timely contribution from team members.

Clarity across all projects

Reduced uncertainty, greater predictability

Understand the risks facing your projects and business in real time, providing you with the information you need to address issues, capitalise on opportunities, and maintain profitability.

Task Scheduling

Seemless task scheduling across multiple business units

Complementing Keepsite’s task management system is project and portfolio scheduling that enables you and your colleagues to see what’s going on across your projects and how everything is progressing.

Project Management and portfolio oversight. Keepsite gives you real time visibility, so you're always aware of whats happening across your projects.

How can we help you deliver ever-better projects?

If you would like to learn more about Keepsite and see if it is a good fit for you and your organisation, we're happy to answer any questions or schedule a demo.

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